Hull & East Riding Charitable Trust (HERCT) gather and process your personal information in accordance with this privacy notice and in compliance with the relevant data protection Regulation and laws. This notice provides you with the necessary information regarding your rights and our obligations, and explains how, why and when we process your personal data.
Hull & East Riding Charitable Trust are a Trust registered with the Charity Commission in England and Wales under charitable trust no. number 516866, and act as the data processor when processing your data. Our designated Appointed Person for data privacy is L Humphreys, Secretary and Administrator who can be contacted at the email below.
Hull & East Riding Charitable Trust processes your personal information to meet our legal, statutory and contractual obligations and to provide you with our support.
We will never collect any unnecessary personal data from you and do not process your information in any way, other than as specified in this notice.
The personal data that we collect from is:
We collect information in the below ways:
Via email, telephone, applications for support and face-to-face.
Hull & East Riding Charitable Trust takes your privacy very seriously and will never disclose, share or sell your data without your consent; unless required to do so by law. We only retain your data for as long as is necessary and for the purpose(s) specified in this notice. Where you have consented to us providing you with promotional offers and marketing, you are free to withdraw this consent at any time.
The purposes and reasons for processing your personal data are detailed below:
You have the right to access any personal information that Hull & East Riding Charitable Trust processes about you and to request information about:
If you believe that we hold any incomplete or inaccurate data about you, you have the right to ask us to correct and/or complete the information and we will strive to do so as quickly as possible; unless there is a valid reason for not doing so, at which point you will be notified.
You also have the right to request erasure of your personal data or to restrict processing (where applicable) in accordance with the data protection laws; as well as to object to any direct marketing from us. Where applicable, you have the right to data portability of your information and the right to be informed about any automated decision-making we may use.
If we receive a request from you to exercise any of the above rights, we may ask you to verify your identity before acting on the request; this is to ensure that your data is protected and kept secure.
We do not share or disclose any of your personal information without your consent, other than for the purposes specified in this notice or where there is a legal requirement. Hull & East Riding Charitable Trust uses third-parties to provide the services as explained below, and business functions; however, all processors acting on our behalf only process your data in accordance with instructions from us and comply fully with this privacy notice, the data protection laws and any other appropriate confidentiality and security measures.
We use Umber Creative to support our web presence.
For more information about Umber Creative, please read their Privacy Notice here: umbercreative.co.uk/privacy-policy
We use Smailes Goldie Group to provide accounting services to Hull & East Riding Charitable Trust.
For more information about Smailes Goldie Group, please read their Privacy Notice here: smailesgoldie.co.uk/privacy/
You are not obligated to provide your personal information to Hull & East Riding Charitable Trust however, as this information is required for us to provide you with our services or respond to your enquiries, we will not be able to offer some or all our services without it.
Personal data in the European Union is protected by the General Data Protection Regulation (GDPR) but some other countries may not necessarily have the same high standard of protection for your personal data. Hull & East Riding Charitable Trust does not transfer or store any personal data outside the EU.
Hull & East Riding Charitable Trust retains personal information for as long as is necessary and we have strict review and retention policies in place to meet these obligations. We are required under UK tax law to keep your basic personal data (name, address, contact details) for a minimum of 6 years after which time it will be destroyed.
Hull & East Riding Charitable only processes your personal information in compliance with this privacy notice and in accordance with the relevant data protection laws. If, however you wish to raise a complaint regarding the processing of your personal data or are unsatisfied with how we have handled your information, you have the right to lodge a complaint with the supervisory authority.
In accordance with the General Data Protection Regulation 2018, the trustees of HERCT are committed to safeguarding the privacy of those who submit grant applications to us or receive grants.
Any information sent to the trust as part of an application, will only be used for that purpose and nothing else.
Any contact details held by the trust from organisations in receipt of a grant will be stored electronically along with any annual reports or correspondence relating to the grants.