Who We Are
Hull & East Riding Charitable Trust (HERCT) gather and process your personal information in accordance with this privacy notice and in compliance with the relevant data protection Regulation and laws. This notice provides you with the necessary information regarding your rights and our obligations, and explains how, why and when we process your personal data.
Hull & East Riding Charitable Trust registered office is at Greenmeades, Kemp Road, Swanland, East Yorkshire, HU143LY and we are a Trust registered with the Charity Commission in England and Wales under charitable trust no. number 516866, and act as the data processor when processing your data. Our designated Appointed Person for data privacy is J R Barnes, Secretary and Administrator who can be contacted at the above address.
Information That We Collect
Hull & East Riding Charitable Trust processes your personal information to meet our legal, statutory and contractual obligations and to provide you with our support.
We will never collect any unnecessary personal data from you and do not process your information in any way, other than as specified in this notice.
The personal data that we collect from is:
- Home Address
- Personal Email or Business Email
- Home or Work and /or Mobile Telephone Number
We collect information in the below ways:
- Via email, telephone, applications for support and face-to-face.
How We Use Your Personal Data
Hull & East Riding Charitable Trust takes your privacy very seriously and will never disclose, share or sell your data without your consent; unless required to do so by law. We only retain your data for as long as is necessary and for the purpose(s) specified in this notice. Where you have consented to us providing you with promotional offers and marketing, you are free to withdraw this consent at any time.
The purposes and reasons for processing your personal data are detailed below:
- We collect your personal data to enable HERCT to respond to your enquiries and requests for support from HERCT;
- We collect and store your personal data as part of our legal obligation for business accounting and tax purposes;
- We collect and store your personal data as part of our legal obligation and to comply with regulations as a registered charity;
You have the right to access any personal information that Hull & East Riding Charitable Trust processes about you and to request information about:
- What personal data we hold about you
- The purposes of the processing
- The categories of personal data concerned
- The recipients to whom the personal data has/will be disclosed
- How long we intend to store your personal data for
- If we did not collect the data directly from you, information about the source
If you believe that we hold any incomplete or inaccurate data about you, you have the right to ask us to correct and/or complete the information and we will strive to do so as quickly as possible; unless there is a valid reason for not doing so, at which point you will be notified
You also have the right to request erasure of your personal data or to restrict processing (where applicable) in accordance with the data protection laws; as well as to object to any direct marketing from us. Where applicable, you have the right to data portability of your information and the right to be informed about any automated decision-making we may use.
If we receive a request from you to exercise any of the above rights, we may ask you to verify your identity before acting on the request; this is to ensure that your data is protected and kept secure.
Sharing and Disclosing Your Personal Information
We do not share or disclose any of your personal information without your consent, other than for the purposes specified in this notice or where there is a legal requirement. Hull & East Riding Charitable Trust uses third-parties to provide the services as explained below, and business functions; however, all processors acting on our behalf only process your data in accordance with instructions from us and comply fully with this privacy notice, the data protection laws and any other appropriate confidentiality and security measures.
Strawberry Corporate Publishing Services Limited
We use Strawberry Corporate Publishing Services Limited to support our web presence. https://strawberry.co.uk/privacy-and-cookies
Smailes Goldie Group
We use Smailes Goldie Group to provide accounting services to Hull & East Riding Charitable Trust.
For more information about Smailes Goldie Group, please read their Privacy Notice here: https://www.smailesgoldie.co.uk/privacy
Hull & East Riding Charitable takes your privacy seriously and takes every reasonable measure and precaution to protect and secure your personal data. We work hard to protect you and your information from unauthorised access, alteration, disclosure or destruction and have several layers of security measures in place, including:
- SSL, TLS, encryptions, pseudonymisation (where appropriate), restricted access, IT authentication, firewalls, anti-virus/malware etc.
Consequences of Not Providing Your Data
You are not obligated to provide your personal information to Hull & East Riding Charitable Trust however, as this information is required for us to provide you with our services or respond to your enquiries, we will not be able to offer some or all our services without it.
Transfers Outside the EU
Personal data in the European Union is protected by the General Data Protection Regulation (GDPR) but some other countries may not necessarily have the same high standard of protection for your personal data. Hull & East Riding Charitable Trust does not transfer or store any personal data outside the EU.
How Long We Keep Your Data
Hull & East Riding Charitable Trust retains personal information for as long as is necessary and we have strict review and retention policies in place to meet these obligations. We are required under UK tax law to keep your basic personal data (name, address, contact details) for a minimum of 6 years after which time it will be destroyed.
Lodging A Complaint
Hull & East Riding Charitable only processes your personal information in compliance with this privacy notice and in accordance with the relevant data protection laws. If, however you wish to raise a complaint regarding the processing of your personal data or are unsatisfied with how we have handled your information, you have the right to lodge a complaint with the supervisory authority.
Hull & East Riding Charitable Trust
Greenmeades, Kemp Road, Swanland, East Yorkshire, HU143LY
Phone: 01482 634664
Information Commissioner's Office
Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF
Tel: 0303 123 1113 (local rate) or 01625 545 745 if you prefer to use a national rate number
Fax: 01625 524 510
Website Complaint Submission: https://ico.org.uk/concerns/handling
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